Finding & Registering for Events

For: Coaches, Team Admins

This page covers how to find events available to your team and how to complete the registration process.

Browsing Events

The events listing is available from the main navigation. It shows all events for the current season, grouped by month. Each event card displays:

• Event name and program badge (e.g., FLL Challenge, FTC)
• Date and city of the event
• Number of registered teams
• Status badge — indicating the current registration state (see below)
• Program and season logos when available
• A View Details button linking to the event’s public page

By default, the list shows upcoming and current-season events. An Include archived toggle lets you browse past seasons. When viewing archived events, they are grouped by season year rather than by month.

Event Status Badges

Each event card shows a status that tells you where the event currently is in its lifecycle:

Event Details Page

Clicking View Details on an event card opens the event’s public page. From here you can view:

• Details tab — Date, venue address, description, logistics information, agenda (if posted), links and downloads
• Teams tab — The list of registered teams with team numbers, names, cities, and organization names
• Schedules tab — Match and judging schedules (visible once the event is active and schedules have been posted)
• Scores and Awards tab — Robot game rankings and award results (visible on event day and after)
• Volunteers tab — Volunteer sign-up information (shown only when volunteer roles are configured for the event)

Registration Requirements

Before your team can register for an event, the following conditions must be met:

Team Status Must Be “Good”

Your team must have a Good status in Lumieos. This means all required compliance steps have been completed — invitations accepted, forms submitted, and any outstanding items on your Action Items resolved.

If your team’s status is not Good, the registration system will reject the submission with a “requirements not met” response. You can check your status and outstanding tasks from the team management dashboard.

Some event levels have a bypass setting that allows teams with non-Good status to register anyway. This is configured by region administrators and will not appear in these docs — contact your region if you believe this applies to your team.

Geographic Eligibility

Event levels may be restricted to teams in certain cities or counties. If your team’s location does not match the configured restrictions for a level, that level’s events will not appear as available to you. These restrictions are set by region administrators and are not visible to teams.

No Conflicting Registrations

Lumieos prevents duplicate registrations for the same event. If your team is already registered (at any status, including cancelled) for an event, you cannot register again. Additionally, if a level does not allow multiple registrations, registering for one event in that level will remove other events in that level from your available options.

Some levels are also configured to be mutually exclusive with other levels — registering at one level may prevent registration at another. This is determined by region administrators.

Payment

Many levels require payment either before or after registration. See Payments & Commerce for details. In short:

• Pre-registration payment mode: Your team must have a completed payment on file before the registration will be accepted.
• Post-registration payment mode: Your team registers first, then payment is invoiced afterward.

The Registration Flow

Step 1: Check Your Team Status

Go to your team’s management page and review the Action Items on your dashboard. Resolve any outstanding items until your status shows as Good. See Team Status & Compliance for more detail.

Step 2: Find an Available Event

Navigate to the Events section. Only events in levels available to your team are shown in the registration workflow. Events that are not open for registration (e.g., status is “Registration Not Open” or “Advancement Required”) will not allow submissions.

Step 3: Preference Selection (if applicable)

Some levels use a preference wave system before open registration. During a preference wave, teams submit a ranked list of preferred events rather than registering directly. The system processes preferences at a set time and assigns registrations based on team preferences and available capacity.

If a preference wave is active, you will see a Preference Selection status on the event. Submit your preferences before the wave closes. You will be notified of the outcome once preferences are processed.

Step 4: Open Registration

When the event status shows Registration Open, you can submit a direct registration. Navigate to your team’s event registration page (accessible from the Events tab in team management) and select the event.

Step 5: Confirmation

Once submitted, the registration is processed. If all checks pass (status, payment, capacity, no duplicates), your registration is confirmed and will appear in your team’s events list. If the event is at capacity, you may be placed on a wait list.

If the registration fails — for example due to a payment issue or capacity limit — you will see an error and the registration will not be created.

Capacity: Events have a maximum team capacity. Once an event is full, no further registrations are accepted. Check the Teams tab on the event details page to see how many teams are currently registered versus the event capacity.