Finding & Registering for Events

For: Coaches, Team Admins

This page covers how to find events available to your team and how to complete the registration process.

Browsing Events

The events listing is available from the main navigation. It shows all events for the current season, grouped by month. Each event card displays:

• Event name and program badge (e.g., FLL Challenge, FTC)
• Date and city of the event
• Number of registered teams
• Status badge — indicating the current registration state (see below)
• Program and season logos when available
• A View Details button linking to the event’s public page

By default, the list shows upcoming and current-season events. An Include archived toggle lets you browse past seasons. When viewing archived events, they are grouped by season year rather than by month.

Event Status Badges

Each event card shows a status that tells you where the event currently is in its lifecycle:

Event Details Page

Clicking View Details on an event card opens the event’s public page. From here you can view:

• Details tab — Date, venue address, description, logistics information, agenda (if posted), links and downloads
• Teams tab — The list of registered teams with team numbers, names, cities, and organization names
• Schedules tab — Match and judging schedules (visible once the event is active and schedules have been posted)
• Scores and Awards tab — Robot game rankings and award results (visible on event day and after)
• Volunteers tab — Volunteer sign-up information (shown only when volunteer roles are configured for the event)

Registration Requirements

Before your team can register for an event, the following conditions must be met:

Team Status Must Be “Good”

Your team must have a Good status in Lumieos. This means all required compliance steps have been completed — invitations accepted, forms submitted, and any outstanding items on your Action Items resolved.

If your team’s status is not Good, the registration system will reject the submission with a “requirements not met” response. You can check your status and outstanding tasks from the team management dashboard.

Some event levels have a bypass setting that allows teams with non-Good status to register anyway. This is configured by region administrators and will not appear in these docs — contact your region if you believe this applies to your team.

Geographic Eligibility

Event levels may be restricted to teams in certain cities or counties. If your team’s location does not match the configured restrictions for a level, that level’s events will not appear as available to you. These restrictions are set by region administrators and are not visible to teams.

No Conflicting Registrations

Lumieos prevents duplicate registrations for the same event. If your team is already registered (at any status, including cancelled) for an event, you cannot register again. Additionally, if a level does not allow multiple registrations, registering for one event in that level will remove other events in that level from your available options.

Some levels are also configured to be mutually exclusive with other levels — registering at one level may prevent registration at another. This is determined by region administrators.

Payment

Many levels require payment either before or after registration. See Payments & Commerce for details. In short:

• Pre-registration payment mode: Your team must have a completed payment on file before the registration will be accepted. If you attempt to register without paying, the flow will show a Pay Now prompt and block submission until payment is complete.
• Post-registration payment mode: Your team registers first, then payment is invoiced afterward. After your registration is confirmed, your event card on the Events tab will remind you that payment is still due.

The Registration Flow

Event registration and preference submission start from your team’s Events tab and open a dedicated, full-page registration screen. Your team header stays visible at the top throughout.

Step 1: Check Your Team Status

Go to your team’s management page and review the Action Items on your dashboard. Resolve any outstanding items until your status shows as Good. See Team Status & Compliance for more detail.

Step 2: Open the Events Tab

Navigate to your team’s management page and select the Events tab. If registration or preference selection is currently open for any level available to your team, you will see one or both of the following action buttons:

• Register for Events — shown when open/direct registration is active for at least one level
• Submit Event Preferences — shown when a preference wave is open for at least one level; appears muted (“Edit your event preferences”) once you have already submitted preferences for all open waves

If neither button is shown, no registration or preference window is currently open for your team.

Step 3: Choose a Level (if applicable)

If more than one level is available, a short level-selection dialog appears so you can choose which tier to register for (or submit preferences for) — each option shows relevant details such as wave close times and whether you have already submitted preferences. If only one level is available, this step is skipped and you go straight to the registration screen.

Step 4: Select and Rank Your Events

The registration screen lists every event you are eligible to register for, with these columns:

• A checkbox to include the event
• Event name
• Date
• Location — the venue name (in bold) with its city and state below it
• Capacity — registered teams versus the event’s maximum

Only events your team can actually register for are shown. You only need to rank the events you actually want to attend — unranked events are not submitted and will not be considered.

To build your ranking:

• Check an event (or click its row) to add it. It is assigned the next rank (1, 2, 3, …), shown as a red badge, and appears in the “Your order” panel.
• Uncheck it to remove it; the remaining events are renumbered automatically.
• In the “Your order” panel, drag entries to reorder them, or use the up / down controls. This is where you set priority — you never have to reorder the full list.
• Use the Filter box and Sort control to find events quickly when a level has many.

The count beneath the panel shows how many events you have selected and the minimum your region requires.

On smaller screens the same flow stacks vertically: a collapsible “Your order” summary sits above a scrollable list of event cards.

Tips on ranking:

• Ranking only one event is valid, but if that event fills up you will not be assigned anywhere else. Ranking several events in priority order gives you the best chance of placement.
• Order matters — the system tries to place your team in your top choice first, then works down the list.
• For preference waves, the wave is processed at a set time; you will be notified of the outcome afterward.

Reserved Spots

If your region has reserved a spot for your team at an event, that event is highlighted and shows a Reserved chip. A single reserved spot is automatically placed at position 1 so you keep it by default.

A reserved spot is only guaranteed while it is ranked #1. If you move it down — or rank another event above it — a warning appears, because registering for a higher choice can take your team out of the reserved spot:

Step 5: Eligibility and Payment

Before you can submit, the screen reflects your eligibility:

• Payment required (pre-registration mode): If your level requires payment before registering and your team does not yet have a completed payment on file, submission is blocked with a clear message and a Pay Now button. Pay Now takes you straight to the invoice when only one level needs payment; if several levels are payable, it shows a short selection (with the level you came from pre-checked) before creating the invoice. Note that completing payment does not by itself register your team — the invoice can be paid by anyone with its link (a parent, for example), so once payment is complete, return to the Events tab and start the flow again to submit.
• Payment due after registration: If the level collects payment after registration, you can submit immediately; payment is invoiced afterward.
• No blockers: the Submit button is enabled.

Step 6: Confirm and Submit

When you submit, a confirmation dialog summarizes the events you are committing to — in priority order — along with the registration agreement and any active warnings (such as a reserved spot not ranked first). Review it and choose I Agree to the Above to proceed.

Step 7: Wait for the Outcome

After you confirm, the registration is processed and the screen shows a live status update. Possible outcomes:

When a level collects payment after registration, the confirmation screen reminds you that payment is still due and offers a Pay Now button.

For preference submissions, the result is immediate: your preferences are saved and you will be notified of the placement outcome once the wave is processed.

Capacity: Events have a maximum team capacity. Once an event is full it no longer appears as available for direct registration. Check the Teams tab on the event details page to see how many teams are currently registered versus the event capacity.