Costs & Active Teams

Understand how costs are structured and how Lumieos determines whether a team is considered active for billing purposes.

Cost Structure

Please reach out to InnovAlda to request a quote or to discuss the cost structure.

What is an Active Team?

Some teams do not participate with a partner organization. The active team calculation is how InnovAlda and Lumieos determine which teams count toward a partner’s active team total.

Note: Once a team is considered active, it remains active for the rest of the season. Active status cannot be transferred between teams — for example, if one team disbands after becoming active and another team forms, the new team does not inherit the original team’s active status.

How a Team Becomes Active

A team is considered active when any of the following conditions are met.

Import Rule

A team becomes active once the roster shows at least two completed coaches and two completed youth members. “Completed” means all FIRST forms and screening requirements are finished — for coaches, the YPP agreement is signed and FIRST’s screening verdict is Satisfies YPP Requirements.

Coach Activity Rule

A team also becomes active once any of the following actions are completed by an authorized user (coach):

1. Any activity that results in the team reaching Status “Good” — in most cases the Import rule will have already been triggered before this happens.
2. Registering for an event through the Lumieos platform.
3. Completing an external callback-based form — for example, a Jotform or Smartwaiver submission that writes back to Lumieos.

Note: Only one of the above conditions needs to be met for a team to become active. The earliest trigger wins.